Eagle Project Process

NOTE: All email communications must come from the Eagle Candidate (not the parents)

A - Starting your Paperwork, Project, and Letters of Reference 

1) Download the Eagle Scout Project Project Workbook

2) Start tracking the hours that you and anyone else spend on the Project

3) Complete the Project Proposal 

• Complete the  Project Proposal and Project Plan sections with sufficient detail for the reader to fully understand the project.  Include images of project location (trail, site etc.) and schematics/drawings  of your project.

• Review your Proposal with the project beneficiary,  Eagle Advisor and/or Scoutmaster and make modifications as necessary.

• Obtain four signatures on Proposal Page H (#15) from the following people:

  • Yours 

  • Scoutmaster 

  • Committee Chair

  • Beneficiary

• Scan the signature page and attach to PDF document

• If your project requires funds over $500, complete the Fundraising Application (Page 23) and obtain signatures from the  Beneficiary  and the   Scoutmaster 

• Email the Completed Project Proposal and Fundraiser form to Mayflower council to headwatersadvancement@mayflowerbsa.org with a copy to one or both of your parents and the Scoutmaster

• Wait for the council to reply back with updates/questions or approval.  

4) After email approval confirmation from Council, begin your project and/or fundraising

• Plan ahead, share with the PLC, and announce at Troop Meetings for help and service opportunities for scouts

5) Request Letters of Reference

1. Review the Council's Eagle Letter of Recommendation Procedure

2. Select the people you respect that will write letters of recommendation for you.

   • Parents (required)

   • Religious - pastor/priest (optional) - if you do not have a religious affiliation, then make sure your parents address your "reverence"

   • Educator - (required) teacher, guidance counselor, etc.

   • Employer, if any  (optional)

   • 2 other references (required) - Scoutmaster, ASM, family friend, sports coach, etc.

3. Send the  Eagle Scout Letter of Recommendation Request  to those you are asking.  

   • Ask them to include sample of Scout Oath & Law and how you demonstrated that at school, sports, work, places of worship, home etc.

   • Have the Letters of Reference  sent to Mrs. Donahue  our Advancement Chair @ advancement@troop4hopkinton.com in PDF or Word format.

6) Complete the Project

• Enlist as many Scouts and Adults as possible to help.   Write a newsletter article, get work sessions on the Troop Calendar, make phone calls.

• Take notes after any work session.  What went well, what could be improved, who was there and how many hours did they work.

• Take lots of pictures - not only for the final report, but to display at your Eagle Court of Honor.

7) Complete your Project Report

• Review your project report with Eagle Advisor and/or Scoutmaster

• Sign and then collect Signatures from the project beneficiary &  Scoutmaster

• Compile before and after project photos on a Google Slide

• Check with  the Advancement Chair  to ensure all letters of reference have been emailed and received

B - Eagle Scout Application + Statement

1) Complete Eagle Scout Application

• Download  Application  or output a prefilled report from ScoutBook 

• Use this checklist to help guide your completion of the Application 

• If you can't find your Scout Join date on Scoutbook, email JoiningDate@mayflowerbsa.org with your name and BSA ID

• Collect the following Signatures:

  • Yours 

  • Scoutmaster 

  • Committee Chair

2) Write Your Eagle Scout Promise and Statement